We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
Please note the base location will be HMP Leeds
Please download the attached application document, fully complete and upload as a CV document, you do not need to supply a CV in addition to the application document.
Summary
This is an exciting opportunity to undertake a 1 year placement with Her Majesty’s Prison and Probation Service (HMPPS) working with regional forensic psychological service based in a prison establishment. HMPPS is an executive agency of the Ministry of Justice, which comprises the management of prisons, the probation service and more recently the responsibility for the youth custody estate. We carry out sentences given by the courts, in custody and the community, and rehabilitate people in our care through education, employment and focus our efforts on addressing the offending behaviour.
HMPPS is one of the UK’s biggest employers of psychologists. The successful candidate for this role will be placed into an admin support role in one of our psychology teams working in a prison establishment. The majority of the successful applicant’s work will consist of providing administrative support to the psychology team. However, the successful candidate will also be given interesting and stretching project work which will utilise the skills that the applicant has learnt during their degree qualification.
The placement will give the post holder a wide ranging insight into the work of psychological services in the prison environment. The post will provide the successful applicant with preparation and support in applying for a future career in HMPPS working in a psychology role. Candidates applying for this placement should be interested in pursuing a career within HMPPS or in psychology.
Main Duties
Although this role will give the successful applicant ample opportunity to complete project work, the post holder will be required to carry out general administrative duties within a prison establishment for a psychology team.
Required Qualifications
Applicants must be completing a sandwich course/internship degree qualification ideally studying towards a psychology degree.
Application Progress
Applicants will be required to input their details and complete and application form on the HMPPS recruitment portal. Applicants will be asked to give examples of their academic achievements and evidence of their competency for the role. Applicants will also be asked to specify what interests them in pursuing a career in HMPPS and for their tutor to provide a supporting statement endorsing their application.
Organisation Level Delivery - The jobs at this level will be task focused delivering defined activity or services.
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.
This is a non operational role which may involve contact with prisoners depending on their area of work.
This role has no line management responsibilities.
Characteristics
Typical tasks associated with this Group Profile include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI's)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Job Descriptions relating to this Group Profile
The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.
- Business Administrator : Activity Hub
- Business Administrator : Business Hub
- Business Administrator : Equality
- Business Administrator : Estates
- Business Administrator : Management Coordinator
- Business Administrator : Offender Management Hub
- Business Administrator : People Hub
- Business Administrator : Programmes
- Business Administrator : Psychology
- Business Administrator : Safe Decent and Secure
- Business Administrator : Safer Custody
- Business Administrator : Security Intelligence Collator
- Business Administrator : Substance Misuse and Drug Strategy
- Business Administrator : Healthcare
- Business Administrator : Observation, Categorisation and Allocation (OCA)
- Business Administrator : Establishment Television Systems
- Business Administrator: Mobilisation, Transition and Transformation Administration Support
- Business Administrator: Regional Admin support Wales
- Business Administrator: Regional Estates Team
- Business Administrator: Safe Decent and Secure Benchmark
- Business Administrator: Equality Benchmark
- Business Administrator: Safer Custody Benchmark
- Business Administrator: Resettlement Worker Benchmark
- Business Administrator: OMU Benchmark
- Business Administrator: Regional Admin Support (North East)
- Business Administrator: Regime Development
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
Hours of Work and Allowances
37 hour working week
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
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