We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
HMPPS
- Her Majesty’s Prison and Probation Service (HMPPS) is to here to prevent victims by changing lives.
- We work with our partners to carry out the sentences given by the courts, either in custody or the community.
- We reduce reoffending by rehabilitating the people in our care through education and employment. The agency is made up of Her Majesty’s Prison Service, the Probation Service and a headquarters focussed on creating tools and learning.
- We work with many agencies, organisations and partners to provide our services including charities and social enterprises.
- We also work with independent inspectors, local councils, youth offending teams, courts, police and other enforcement agencies to meet our responsibilities and support the justice system.
Further information can be found at https://www.gov.uk/government/organisations/her-majestys-prison-and-probation-service/about
JOB PROFILE
Administration Manager/ Education Skills and Work Programme / Reducing Reoffending Partnerships and Accommodation
Reports To
Programme Leads
Location & Terms of appointment
This is a permanent, full time post to start in April 2022. This is a national role and employees base can be their nearest MoJ/HMPPS office. 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
Salary and Grade
This post is Band 5 (HEO equivalent).
New entrants to the Civil Service will be expected to join on the minimum of the pay range and this is non-negotiable.
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.
Background
The Reducing Reoffending Division has been set up to drive a step change in the whole system’s response to reoffending. It will encourage all organisations involved in the area – for example health partners, local authorities, job centers, as well as prisons and probation – to work more effectively together. It is responsible for the implementation of the Reducing Reoffending Delivery Programme – a three-year programme which aims to enhance the support available to prison leavers. In particular, the programme aims to increase the number of people who leave prison with a home, a job and treatment for substance misuse.
The Education, Skills and Work programme is being developed to build on existing good practice and establish a prison education, skills and work offer that addresses the individual needs of offenders using a tailored plan developed from entry into prison. We want to deliver a transformed and high-quality learning and development offer that equips prisoners with the skills and qualifications they need to prepare for employment, further education or training on release, with a particular focus on improving numeracy, literacy and employability. Our ambitions for prison education, skills and work have been set out in the 2021 Prisons White Paper.
We understand the importance of providing a service that supports improved healthcare and rehabilitation to ensure a whole prison approach to reintegrating prisoners back into society to live meaningfully and reduce reoffending. Our ambitions will be encompassed in our whole prison approach where rehabilitation is exemplified through the environment, regime and provision of services, and where these aspects of prison life actively support people to maintain and improve their health and prospects to prepare for release.
Role Purpose
As part of this programme, we are recruiting five Band 5 Administration Managers to support the delivery of a high-profile and transformative programme.
Administration Managers will be part of a team working at pace to deliver a high-profile and transformative programme. They will be responsible for managing the administrative processes, overseeing the management of business processes ensuring data integrity as well as acting as the secretariat for boards, ensuring timely distribution of papers and production of high-quality minutes. They will be expected to work closely with the wider programme team to share information, ensure consistency and develop good practice.
This is an ideal post for someone seeking to develop knowledge and skills working between policy and operational delivery.
Main Activities / Responsibilities
The job holder will be required to undertake the following duties and responsibilities:
- Responsible for the creation, implementation and maintenance of all specialist administrative services, processes and systems that underpin the delivery of business objectives.
- Acting as a point of contact for pressing advice and requests, such as responding to programme requests and ensuring that the team are apprised of any urgent or emerging issues; providing sufficient information to help them operate effectively.
- Commissioning work on behalf of the programme in order to meet specified timescales, ensuring delivery on time and to the required quality standard.
- Responsible for the creation, implementation and maintenance of specialist administrative services, processes and systems that underpin the delivery of business objectives.
- Maintaining and develop good relationships and working contacts with the various teams.
- Supporting the coordination of documents and stakeholder input where required.
- Providing support for any ad hoc work requested. This can vary in terms of volume of work and complexity, ranging from distribution of information to helping to organise large scale events/workshops.
Person Specification:
Experience
- Strong written and verbal communication skills
- Ability to work well under pressure within short timeframes
- Effective time management and ability to prioritise workload
- Problem-solving and the ability to be solution-focused
- Ability to work inclusively and collaboratively with immediate and external teams.
Desirable experience
- An understanding of the Justice system and the roles and responsibilities that sit within it
- Knowledge and use of the Microsoft suite of packages particularly Word, Excel, Project and PowerPoint.
Selection process details
How to Apply
Candidates must submit a 500-word suitability statement which describes how they meet the requirements set out in the Person Specification above and a CV.
We will assess your Experience, Technical Skills and the following Behaviours during the assessment process:
- Managing a quality service
- Delivering at pace
- Working together
- Communicating and influencing
Your application will be reviewed and sifted on the statement of suitability against the person specification above by a diverse panel. Successful candidates who meet the required standard will then be invited to a 1 hour panel interview held via video conference.
Feedback will only be provided if you attend an interview or assessment.
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