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Overview of the job
Accountable to a Senior Contract Manager (SCM) the Service Manager (SM) is accountable for supporting the operational management of nominated contracts within the regional portfolio. This includes performance management and development, oversight of the interfaces between the suppliers and contract users e.g., prisons and stakeholder engagement. It is an offender facing role in terms of working with service users to ascertain their views on the services received.
The post holder will contribute to the management of a portfolio of contracts, including Commissioned Rehabilitative Services contracts, within PS regions, and it involves complex stakeholder and delivery chain relationships. The post holder is responsible for managing the portfolio of a wide range of products and services, with varying levels of operational and reputational risks and managing these complex, innovative contracts.
The geographical base for the SM post can be flexible within their contract management area and will require some work in London and other locations.
Summary
The SM will be a key member of their designated contract management team and will work collaboratively with colleagues within HMPPS and in e.g., National Strategic Contract Management, Commercial, Finance, Policy and other support functions to assist in the delivery of HMPPS and CMT objectives.
The SM will work in collaboration with the SCM in relation to contract management, planning, development, review, exit and input into competition activities. The SM will co-ordinate performance management and monitor operational delivery, and has responsibility to provide assurance on the quality and standards of contract delivery.
They will directly manage all aspects of contract delivery on a day to day basis and will have daily dialogue with providers and business partners.
The SM will take responsibility for reviewing, analysing and monitoring performance data, quality assurance and data analysis of provider delivery as well as developing strategies for re-competition of proposed new contracts.
The SM will directly seek assurance from stakeholders and will monitor the interface points between the providers and business users of their designated contracts.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Responsible for contract management, planning, development, exit and input into competition activities, including accountability for performance management, monitoring improvement plans, delivery assurance and contract compliance activity, providing on-site presence within the business and supplier organisations as required.
- Accountable for monitoring designated contracts, with responsibility to critically evaluate and report any issues regarding service delivery outcomes and value for money to the SCM.
- Responsible for identifying service quality, contract compliance and supplier performance issues and priorities in order to inform contract management and the wider CMIT.
- Accountable for providing local insight into the operational interfaces between providers, particularly in relation to operational risk, making independent judgements about their findings and reporting any issues to the SCM.
- Leading and managing the resolution of operational issues arising between providers and escalating unresolved issues and formal disputes to the SCM.
- Managing elements of the contract management Governance processes in relation to designated contracts, including representation and leading supplier review meetings.
- Accountable for working collaboratively with colleagues in the OSAG, Commercial Contract Management and other HMPPS/MOJ support functions to inform the management of designated contracts.
- Supporting the National Strategic Contract Management team and national supplier level management through liaison, consultation, information sharing and acting on guidance to ensure consistency.
- Accountable for promoting and maintaining effective relationships with providers and stakeholders.
- Responsible for holding providers to account for their stakeholder engagement commitments.
- Critically evaluate business demand, needs and priorities in order to inform the development of contracts within the portfolio.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Behaviours
- Seeing the Big Picture
- Working Together
- Changing and Improving
- Managing a Quality Service
- Making Effective Decisions
Experience
- Significant knowledge and experience of probation service practice and service delivery.
- Contract management and/or commissioning and service development experience and skills at a management level.
- Knowledge and understanding of the policy and operational practice in a community and/or custodial environment.
- Project management experience and skills.
- Practical knowledge and understanding of the challenges involved in assuring delivery of large complicated commercial contracts.
- Ability to work effectively in a complex change management context.
- Experience of working in a comparable operational environment (e.g., within the criminal justice system or involving delivery of offender/public services), preferably at management level.
- In-depth knowledge and understanding of strategy, policy and practice in relation to community based and resettlement services and the skills to apply these to contract management teams.
- Sound ability to influence and negotiate with stakeholders within a political and economic environment.
- Experience of assessing and making independent judgements about the performance of complex services.
- Practical ability to achieve demanding objectives.
- Ability to develop, nurture and foster mature, productive relationships as a manager with internal and external stakeholders and providers in a complex and multi-layered delivery landscape.
- Ability to function effectively with a high level of personal resilience.
Technical Requirements
No specific qualifications are essential but experience and qualifications relevant to senior management and contract management are desirable.
Ability
Psychometric tests will not be required to assess the ability of post holders.
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