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HMP Winchester

   
   
Category : Government
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Location : Winchester
Salary : £ 27,697 - £ 31,176
Type : Permanent
Closing Date : 2022-03-11
Date Posted : 2022-02-27
Reference : 54203  


We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview of the job

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the Business Hub, assisting the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures. They will provide accurate and reliable business management information to support performance measures within the establishment.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

·    Manage the transactional activity associated with the Business Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:

·    Performance

·    Audits and Compliance

·    Finance (Stock taking Management of Stores / Prisoner monies / Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges / Cashier / PIN Phones)

·    Charitable organisations

·    Information Assurance

·    Measuring the Quality of Prison Life (MQPL)

·    Her Majesty's Inspectorate of Prisons (HMIP) visits

·    Subject Access Requests (SARs)

·    Official Correspondence

·    Request Complaints

·    Risk Register

·    Independent Monitoring Board (IMB)

·    Action Plans

·    Self-audit programme

·    Vehicle maintenance

·    Procurement including - ordering of staff uniform

·    Bank signatory

·    Fixed and local assets

·    Monitoring contract delivery and performance Undertake other administrative management tasks including:

·    Contribute toward the development of local policy, procedures and practice and ensure consistency of application

·    Manage devolved budget in accordance with the financial procedures outlined in the budget delegation

·    Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate

Behaviours

•           Changing and Improving

•           Communicating and Influencing

•           Working Together

•           Managing a Quality Service

•           Making Effective Decisions

•           Leadership

Essential Experience

Able user of MS Word and MS Excel Information collation and analysis

Technical Requirements

Internal applicants

Newly promoted staff to the following Band 5 first line manager roles (Hub Managers, Custodial Managers and Facilities & Services Managers) in Establishments  are required to complete a qualification as part of their work objectives where these training packages are available

Staff that have mapped or re-graded to Band 5 who have previously worked at an equivalent level will not be required to undertake the qualification.

External applicants

All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager in an Establishment are required to complete the qualification where available.




     
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